Adding an Injury/Illness

1. Navigate to the Medical section, at Roster level, click the “Add” button (upper right) and select “Injury/ Illness” from the drop-down list.
2. In the right hand side panel that appears, in the “Initial Information” section, select the “Player” the injury relates to from the dropdown, “Onset date”, “Reported date” and any “Initial notes”; click “Next”.
   • Note, at present, if you first search a player directly on the Roster overview and then Add Injury/Illness, you must search by only the player first or last name (rather than First + Last together)
3. In the “Diagnosis information” section, search and select in the “Primary CI code” field for the specific diagnosis. Finally, select the “Mode of onset” and “Side” relating to the injury. At this stage, you can add further CI codes too using the “Add CI Code” button.
4. Updating the Injury “Status” is next, choosing the status (‘Out’, ‘Limited’ or ‘Full’).
5. The first status should be the player’s status at the date of injury onset, regardless of when reported.
6. Additional statuses can be added here using the “Add status” button. The statuses will track days missed due to injury, replacing the Missed Time Grid from eCW. Click “Next”.
7. In the “Event Information” section, “Onset date” is pulled through (can be edited); select the “Event” from the dropdown. If the event does not exist, you will need to add it to the Calendar. This is also where you will select “Not Club Football-Related” (previously called “Non-Sports” in eCW) or “Occurred Prior to/Outside of NFL” (for injuries that occurred in college/in another league/during an off-roster interim). Fields that were previously in the Background Screen tab will appear, such as “Primary mechanism of injury”. Please fill in as required then click “Next”.
8. “Background Screen”, which contains the remaining required Background Screen fields, is the final section. This will not show if not required (e.g., if Not Club Football-Related).

Add a Preliminary Injury/Illness

Create a preliminary injury/illness

1. On the Medical Roster page, search for the player
2. Select the 3 dot symbol to the right of the player
3. Click add Injury/Illness
   
   

Initial Information

1. Choose the ‘Type’ e.g. New Injury/Illness
2. Enter an Onset Date
3. Add a Title to the injury/illness, if necessary
4. Enter any relevant Note in the Initial Notes free text box
5. Select Save Progress
   
   

Update a preliminary injury/illness

1. On the Medical Roster page, search for the player
2. Click on the relevant injury/illness under the ‘Open Injury/ Illness’ column
   
   

Injury Overview page

‘Preliminary status’ on the right-hand side lists the information that is still required to complete the injury record:

Injury Details

• Select Edit
• Complete the various fields that are incomplete
• Select Save

Event Details

• Select Edit
• Complete the various fields that are incomplete
• Select Save

Background Screen

• Select Edit
• Complete the various fields that are incomplete
• Select Save

Availability History

• Click Add
• Select a Status
• Click Save.

The Preliminary status box on the right-hand side should have now disappeared.

Resolving an Injury

1. On the Medical Roster page, search for the player the injury/illness relates to
2. Click on the relevant injury/illness under the ‘Open Injury/Illness’ column

Injury Overview page

If you can’t see ‘Preliminary status’ on the right-hand side you may resolve the injury/illness:

1. In the ‘Availability history’ section
2. Click Add
3. Select a Status of Resolved
4. Select a Date
5. Click Save.

If you can see ‘Preliminary status’ on the right-hand side you will be unable to resolve the injury/illness until they are all populated:

Injury Details

1. Select Edit
2. Complete the various fields that are incomplete
3. Select Save

Event Details

1. Select Edit
2. Complete the various fields that are incomplete
3. Select Save

Background Screen

1. Select Edit
2. Complete the various fields that are incomplete
3. Select Save

Also, if there isn’t at least one status (Current status) defined this will need to be updated before being able to resolve an injury/illness:

Availability History

1. Click Add
2. Select a Status
3. Select a Date
4. Click Add status,
5. Proceed to add a further Status of Resolved
6. Select a Date
7. Click Save

The ‘Preliminary status’ box should have now disappeared. 

Add an Allergy

1. From the Medical roster overview, click the blue “Add” button (upper right) and select “Allergy” from the drop-down list
2. Player – Select the relevant player from the “Player” dropdown. If you have selected the 3 dots beside a players name this field will already be populated.
3. Type – From the “Type” drop down in the “Allergy details” section choose from the list of options.
4. Allergen(s) – Use the free text box to search for the specific allergen. This list will be filtered down for easier searching based on the type chosen in the previous step.
5. Yes/No Questions – Toggle the selection for the Yes/No questions:
   • “Has the athlete ever been hospitalized for this allergy?”
   • “Does the athlete require an EpiPen for the allergy?”
6. Allergy symptoms – Enter a free text description of the symptoms of the allergy. This box can be dragged and expanded if more space is required to enter text.
7. Severity – Select the relevant level of severity based on the button options – Severe, Moderate, Mild, Not Specified. Selecting these buttons will generate a preview of the allergy tile with the color corresponding to the severity chosen –
    
   • Severe – Bright Red
   • Moderate – Light Red
   • Mild – Orange
   • Not Specified – Grey
   • Allergy title – Enter a free text title for the allergy. This title will display on the allergy tile and overwrite the title selected from the “Allergen(s)” dropdown
   • Diagnosed On – If the “Add more detail” dropdown is selected an additional option to enter when the allergy was diagnosed can be entered “Diagnosed on”
   • Once completed, click “Save” to complete the addition of the allergy.

Medical Alerts

1. From the Medical roster overview, click the blue “Add” button (upper right) and select “Medical Alert” from the drop-down list.
2. Player – Select the relevant player from the “Player” dropdown. If you have selected the 3 dots beside a player’s name this field will already be populated.
3. Medical condition – From the “Medical condition” drop-down in the “Medical alert details” section choose from the list of options.
4. Alert title – This box will auto-populate based on the name of the medical condition chosen but can be altered to give the alert another name. This title will display on the medical alert tile and overwrite the title selected from the “Medical condition” dropdown
5. Severity – Select the relevant level of severity based on the button options – Severe, Moderate, Mild, Not Specified. Selecting these buttons will generate a preview of the allergy tile with the color corresponding to the severity chosen –
   • Severe – Bright Red
   • Moderate – Light Red
   • Mild – Orange
   • Not Specified – Grey
6. Visibility – If the visibility is set to default any member of staff with access to the medical records section will be able to see the player’s medical alert. If Doctors are selected from the dropdown only staff members with the associated role Doctor will be able to see the medical alert.
7. Diagnosed On – If the “Add more detail” dropdown is selected an additional option to enter when the allergy was diagnosed can be entered “Diagnosed on”
8. Once completed, click “Save” to complete the addition of the medical alert

Adding Vaccinations

1. Player – Select the relevant player from the “Player” dropdown. If you have selected the 3 dots beside a player’s name this field will already be populated.
2. Enter the name of the vaccination in the free text box
3. Issue Date – Choose when the vaccination was administered to the player using the calendar selector.
4. Renewal Date – Choose when the vaccination needs to be renewed using the calendar selector.
5. Batch Number – Enter the batch number for the vaccination administered in this free text box
6. Expiration Date – Choose when that vaccination batch expires using the calendar selector.
7. Associated Injury/Illness – Select if this vaccination is associated with any previous or ongoing injury/illness using the checkbox selector in the dropdown.
8. Visibility – This field presents a dropdown with two options:
   • Default Visibility – This allows users with the appropriate level of permissions to view the note that was created
   • Doctors – This allows users with the role of Doctor associated with their users to see the note that was created. This role must be assigned by the Kitman Labs Support team so please contact them if you require this access. If you do not have this role and create a note set to Doctors visibility you will not be able to see the note once it is saved.
9. Add Attachment – Attach any relevant documentation relating to the vaccination using the File option in the Add Attachment dropdown.

Once completed, click “Save” to complete the addition of the vaccination.

1. Note Type – From the Type dropdown choose the relevant note type from the following options –
   
   
   • Medical Note – This note type relates to injuries/illnesses and can be attached directly to a specific injury or illness.
   • Nutrition Note – This note type relates specifically to nutrition consultations or other information related to the players nutrition. This can be attached to an injury or illness but otherwise will live in the players notes section.
   • Diagnostic Note – This note type relates to any diagnostics the player may have undergone and can be attached directly to a specific diagnostic. The notes will then appear against the diagnostic record.
   • Procedure Note – This note type relates to any procedures the player may have undergone and can be attached directly to a specific procedure. The notes will then appear against the procedure record.
2. Player – This field will be automatically populated depending on where you have chosen to add a note. If not, choose the athlete you wish to add a note to 
3. Title – This field will automatically populate with the note type as the title. If desired this can be changed using the free text box.
4. Date – Use the calendar to select the date of entry for the note.
5. Notes – A free text Notes field where you can add notes 
   
   
   • The Copy last note button can be used here to copy the previous note of that type for that player
   • This field can be elongated by dragging the bottom right hand corner of the notes field
   • Different formatting tools are available when writing the notes e.g Bold, italics, bullet points etc.
   • Will be able to use Nuance for voice to text
6. Associated Field – This field will change depending on what note type is selected but allows the user to associate the chosen note to either an injury/illness, diagnostic or procedure.
   
   
   • For a Medical or Nutrition note type the note can be associated with multiple injuries/illnesses if desired by selecting the checkboxes beside the relevant injury or illness
   • For a diagnostic note type the note can be associated with a single diagnostic and this is a mandatory field
   • For a procedure note type the note can be associated with a single procedure and this is a mandatory field
7. Visibility – This field presents a dropdown with two options:
   
   
   • Default Visibility – This allows users with the appropriate level of permissions to view the note that was created
   • Doctors – This allows users with the role of Doctor associated with their users to see the note that was created. This role must be assigned by the Kitman Labs Support team so please contact them if you require this access. If you do not have this role and create a note set to Doctors visibility you will not be able to see the note once it is saved.
8. Attach – The Attach button is optional and where any files pertinent to the note can be added.

Workers Comp Claim

1. From the Medical roster overview, Search for the player 
2. Click on the relevant injury from the Open Injury/Illness column
3. Click the ‘Add’ button toward the top right and select Workers’ comp claim 

Claim Information

1. Reported person name: This will be auto-populated. If you’d like to change it, click and select from the drop-down list.
2. Reported person contact phone: This will be auto-populated with the user you are signed in as details. This is an optional numeric field.
3. Policy number: This will be auto-populated from your insurance provider (Berkley or Fairly) and will be a numeric field.
4. Loss date: This will be auto-populated based on the date of the injury. If this differs, use the calendar select to select a loss date.
5. Loss city: The city where the injury occurred. This is a free text entry field.
6. Loss state: The state in which the injury occurred. To select a state click on the dropdown and select from the list of options
7. Loss jurisdiction (optional): The state in which the injury occurred. This is an optional free text field
8. Loss Description (include laterality and body area): This will populate automatically from the injury title that is entered when adding an injury and displayed to the right of the player’s name on their profile. Additional information can be entered in this free text field.
9. Once completed, click “Next” to move on to the next step.
   • Also, “Save Draft” (next to “Next”) enables quick, partial creation of a workers comp claim and allows details to be added later.

Background Screen

1. First name & Last name: This will be auto-populated based on the player’s name in NFL iP. If the name needs to be changed for the claim however this can be done by selecting the pencil icon to the right of the player’s name, entering the updated name into the text box and choosing the tick icon.
2. Date of birth: This will be auto-populated from the player’s demographic information and cannot be altered on the claim screen.
3. Social security number: This will be auto-populated from the player’s demographic information and cannot be altered on the claim screen. Only the last 4 digits of the SSN are displayed for security reasons.
4. Roster position: This will be auto-populated from the player’s demographic information and cannot be altered on the claim screen.
5. Address: This will be auto-populated as Club’s stadium address. These fields are free text and can be altered except State which is a dropdown.
6. Phone: Phone number of the injured party. This is an optional input.
7. Once completed, click “Next” to move on to the next step. 
   • You can click “Back” to return to the previous one or “Save draft” to finish adding details to the claim later.

Preview and Print

1. Review all the details and ensure all mandatory fields are populated to be able to submit the claim. To update, click ‘Back’.
2. Select the “Submit to insurance” to send the claim to your insurance provider 
   • A “Submit workers’ comp form” modal will appear, select “Submit”, or if there are any issues select “Cancel”
3. Click “Save draft” to save the current details to revisit at a later time.

1. Medical condition – From the “Medical condition” drop-down in the “Medical alert details” section choose from the list of options.
2. Alert title – This box will auto-populate based on the name of the medical condition chosen but can be altered to give the alert another name. This title will display on the medical alert tile and overwrite the title selected from the “Medical condition” dropdown
3. Severity – Select the relevant level of severity based on the button options – Severe, Moderate, Mild, Not Specified. Selecting these buttons will generate a preview of the allergy tile with the color corresponding to the severity chosen –
   • Severe – Bright Red
   • Moderate – Light Red
   • Mild – Orange
   • Not Specified – Grey
4. Visibility – If the visibility is set to default any member of staff with access to the medical records section will be able to see the player’s medical alert. If Doctors are selected from the dropdown only staff members with the associated role Doctor will be able to see the medical alert.
5. Diagnosed On – If the “Add more detail” dropdown is selected an additional option to enter when the allergy was diagnosed can be entered “Diagnosed on”.
6. Once completed, click “Save” to complete the addition of the medical alert.

Add a Rehab

1. Add Rehab Exercises

   • • Hover your mouse over the day you would like to build your Rehab Plan on
       • The day that you are adding to is highlighted in blue
     • Click Add rehab in the verticle box (Click to Add Function)
     • The rehab list will appear and you can search and single-click on the Exercises to add to your plan. Change Contains to Starts with to help search more specifically.
     • Additional Functionality:
       • Click on the Add rehab button in the top right corner (Drag & Drop Function)
       • The rehab list will appear and you can search for your exercise and use your mouse to drag the exercise to a specific day
         
         
2. Add Exercise Variation
   • • Add the exercise variation; enter the number of Sets
     • Click the Down Arrow next to Reps to switch between variations
     • Click the Down Arrow next to lb to switch between variations

        

3. Add a Comment (Optional)
   • • Add a comment in the free text section to each exercise

        

4. Save a Rehab Exercise
   • • Click on the Check Mark next to the exercise to save the individual exercise
     • To bulk save all of the exercises click the Close all button in the top right

        

5. Deleting an Exercise
   • • To delete a full day’s worth of exercises, hover over the day and click on the Trash Can icon to the right of the day
     • To delete an exercise, hover over the exercise and click on the Trash Can icon to the right of the exercise
     • To delete a set from within an exercise, hover over the exercise and click the pencil icon
     • Click the Trash Can icon to the right of the set

        

6. Order Exercises
   • • Once the exercises have been saved they can be dragged and dropped using the hand icon into your desired order

        

7. Edit Rehab Exercises
   • To edit all of the exercises at once select the Edit all button which will open all of the exercises that are visible in the selected view
   • To edit individual exercises, hover over the exercise and click the pencil icon
     

1. Add Maintenance Exercises
   • Hover your mouse over the day you would like to build your Maintenance Plan on
     • The day that you are adding to is highlighted in blue
   • Click Add rehab in the vertical box (Click to Add Function)
   • The Exercises list will appear and you can search and single-click on the Exercises to add to your plan. Change Contains to Starts with to help search more specifically.
   • Additional Functionality:
     • Click on the Add rehab button in the top right corner (Drag & Drop Function)
     • The Maintenance list will appear and you can search for your exercise and use your mouse to drag the exercise to a specific day
2. Add Exercise Variation
   • Add the exercise variation; enter the number of Sets
   • Click the Down Arrow next to Reps to switch between variations
   • Click the Down Arrow next to lb to switch between variations
3. Add a Comment (Optional)
   • Add a comment in the free text section to each exercise
4. Save a Maintenance Exercise
   • Click on the Check Mark next to the exercise to save the individual exercise
   • To bulk save all of the exercises click the Close all button in the top right
5. Deleting an Exercise
   • To delete a full day’s worth of exercises, hover over the day and click on the Trash Can icon to the right of the day
   • To delete an exercise, hover over the exercise and click on the Trash Can icon to the right of the exercise
   • To delete a set from within an exercise, hover over the exercise and click the pencil icon
   • Click the Trash Can icon to the right of the set
6. Order Exercises
   • Once the exercises have been saved they can be dragged and dropped using the hand icon into your desired order
7. Edit Maintenance Exercises
   • To edit all of the exercises at once select the Edit all button which will open all of the exercises that are visible in the selected view
   • To edit individual exercises, hover over the exercise and click the pencil icon

1. Click the Link To button
2. Select the day(s) or exercise(s)
3. A side panel will appear and the Player field will be populated automatically
4. Select the injury / illness you’d like to associate the exercises from the drop-down list
5. Click Save.

Add a Medication and Prescribe

1. Access the Medications section e.g. Medical > Roster > click on a players injury > click on Medications tab
2. Click on the Favorites ‘Star’ in the top left next to Create New Rx and choose from the drop-down menu.
3. Select the bulleted medication string/dosage you’d like to add to the player
4. An Allergy pop up may appear – review the allergy and click on Prescribe Anyway or Do Not Prescribe this Medication
5. Navigate to the Prescription Management section, find the prescription you just added and click on the pencil icon on the right hand side to modify to prescription
6. Select the Primary Diagnosis to the injury this medication will be linked to
7. Click Review and review the prescription and click on Save Pending Rx or Save and Add Rx
8. Save Pending Rx – This will send the Prescription to the Prescription Management Section for you to Sign and Send to Pharmacy
9. Save and Add Rx – This will send the Prescription to the Prescription Management Section
10. Navigate to the Prescription Management, select the medication you just added and click on Send or Send & Print if you would like to print the prescription

Add Stock

1. Click the Add Stock button at the top right of the table
2. Search for the Brand name/drug
3. Enter the Lot number
4. Enter the Exp. date
5. Enter the Quantity
6. Click Save.

To dispense medication from your internal stock:

1. Navigate to the Medications tab of the player you would like to dispense medication for
2. Click the Dispense button at the top right of the table
3. Search or select from the drop-down the Dispenser
4. Chose a Dispensing date
5. To link to an injury, choose the injury from the drop-down list in the Injury/Illness field (optional)
6. Search for the Medication
7. Select the Lot
8. Enter a Quantity
9. Select the Directions
10. Enter a Dose
11. Enter the Frequency (per day)
12. Select the Route
13. Select a Start date
14. Select an End date
15. Add a Note (optional)
16. Click Save.

Renew a Prescription

1. Navigate to the Medication tab
   • Medical > Roster > click on players name > click on Medications tab > Management
   • Medical > Roster > click on a players injury > click on Medications tab > Management
2. Locate the medication you would like to Renew
   • If the medication is active
     • Go to the Active Medication section
     • Locate the medication
     • Click on the Circle Arrow (First button on the right side under Actions)
   • If the medication is inactive
     • Click the Show Inactive Medication button
     • Locate the medication
     • Click the Circle Arrow (First button on the right side under Actions)
   • A Clinical Alert may appear to alert if the player has an allergy or is currently using a medication similar
     • Click Prescribe Anyway or Do Not Prescribe this Medication
3. Navigate to Prescription Management
   • Click the checkmark next to the medication you would like to renew
   • If you would like to modify the renewed medication click on the Pencil icon on the right side

Click Send, Signature to follow, or Send & Print if you would like to print the prescription.

Manage Favorites

1. Click on the menu icon (3 lines) at the top left of the screen and choose Utilities
2. Select Favorites (see image)
   Click on the My Favorites Tab
3. Click the Add Favoite button on the right hand side
4. Search for the medication you would like to favorite
5. Select the Medication and Dosage
6. Fill out the Provider, Patient Directions, Days Supply,& Quantity
7. Click Save
8. Once a favorite is created, administrators can take a few different actions. These include:
   • Duplicate: Used to quickly duplicate the same medication favorite. Users can change the strength or details.
   • Edit: Used to edit the medication favorite.
   • Delete: Used to delete the medication favorite.

Log/Add a Diagnostic

1. Access the diagnostics section e.g. Medical > Roster > Search player, click their name > Injury/ Illness tab > click Diagnostics tab
2. From here, click Add diagnostic and a side panel will appear:
   • Click Log to create and save a diagnostic
   • Click Order to create, send to the Provider, and save
3. The Player will be pre-populated, but in other workflows they will need to be selected from the drop-down
4. Search or select the Company from the drop-down list. This list will be specific to your Club (mandatory)
5. Select the Reason, Injury/illness will be pre-populated but you can select other options from the drop-down menu
6. Select the Provider from the drop-down list; this could contain internal and external providers (mandatory)
7. Enter the Diagnostic order date (mandatory)
8. Select a Diagnostic type from the drop-down list (mandatory). You can ‘Favorite’ specific types by clicking the ‘star’ so they can be found quickly in future.
9. Select a Diagnostic appt. date (mandatory)
   Body area is optional
10. Add any relevant notes, if required
11. Links and files can be attached, if necessary
12. Submit:
    • Log – Click ‘Save’ to log the diagnostic
    • Order – Click ‘Send’ to send to the provider

Adding a Procedure

1. Select Procedure – A procedure can be added in multiple areas, here’s one:
   • On the Player’s Injury Overview page by selecting the blue “Add” button or on the Procedures tab by selecting the blue “Add Procedure” button
2. Provider:
   • Select the Provider who is administering the procedure
   • If the Provider is external to the team, select “Other” in the “External Providers” section and then enter a name into the free text box that appears
3. Procedure Order Date and Procedure Appt. Date:
   • Use the calendar to select an order and appointment date for the procedure.
   • Both of these are required
4. Procedure type:
   • Select a Procedure type from the drop-down
   • This list is from the AMA CPT codes and the subsequent fields on the panel will change depending on the procedure selection

   • If you do not yet know the CPT code, select “Awaiting CPT – Non-IV”

   • The CPT is not required to save but is required to ultimately “Resolve” an injury
5. Procedure description:
   • Enter an optional Procedure description in the free text box
   • This short description field is particularly useful to title the Procedure if you do not yet know the CPT code
6. Reason:
   • Select a Reason for the procedure from the drop-down
   • This list will vary depending on the procedure selection e.g IV
   • Non-IV:
     • If Injury/Illness is chosen, the subsequent “Linked injury / illness” is required.
   • IV:
     • If Dehydration – Medically Confirmed, Heat Illness, Medical Illness, or Muscle Cramping is chosen, the subsequent “Linked injury/illness” is required.
   • Other:
   • If other is chosen, this will create a free text box option titled “Other reason”
7. Linked injury / illness:
   • Select an injury or illness from the dropdown that is linked to the procedure, unless labelled as optional
8. Body area:
   • Select a Body area for the procedure from the drop-down. This is an optional field.
9. Add Complications:
   • Selecting the Add Complications button will provide a list of options in a drop-down. If applicable, check the box beside one or more complications.
   • If this button was selected in error click the trash can icon to the right to remove it.
   • The options in the dropdown will change depending on the procedure selection e.g IV.
   • In the case of an IV complication, please click Other and enter free text.
10. Notes:
    • An optional Notes field where you can add initial notes pertinent to the procedure.
11. Attach:
    • The Attach button is optional and where any files pertinent to the procedure can be added.
12. Add another procedure:
    • This option will populate relevant fields from the previous steps and allow for the addition of another procedure for this player
    • This can be useful in the case of multiple CPT codes per procedure or multiple procedures for an injury

If the Procedure Type selected is IV

1. Timing – Denotes when the IV was administered to the player in a drop-down list. If “Other” is selected, a free text box will appear
2. Start Time – Denotes the time when the IV was administered to the player. Allows the selection of minutes in 5-minute increments.
3. Duration – Free text entry to specify how long the IV took
4. Amount used (ml) – Free text entry to specify the amount of fluid actually given to the player
5. Pre IV Urine specific gravity – Free text entry to specify the USG of the player before receiving the IV

Upload a file

1. Navigate to the Diagnostics tab from the Roster tab, Player Overview or Injury Overview, click PACS Uploader
2. Click ‘choose file’
3. Upload a folder that has the images in it (Cannot upload a single file). Ambra will pick out the relevant files from the folder.
4. Select the file by clicking the check box next to the Description
5. Update the relevant fields listed

PACS Viewer

1. Navigate to the Diagnostics tab from the Roster tab, Player Overview or Injury Overview, and Click the PACS viewer
2. You may have to re-sign in via Okta
   • If so, click on Do not challenge me within 24 hours. Then go back to the EMR and click on the PACS Uploader button again
3. Confirm you are logged into AMBRA in a separate tab
4. Click on the Images button next to the study that you would like to view.

Guest Link

A guest link is one way to share imaging with another user, allowing them to only view the imaging. take them directly into the viewer to see the imaging but don’t have the ability to download them out of the system and import them into another archive or viewer.

1. Navigate to the Diagnostics tab from the Roster Tab, Player Overview or Injury Overview, > click PACS Viewer
2. In the Studies section, find the image from the list and click on the ‘Study link’ (third icon after the player’s name)
3. A modal will appear, click on the ‘New Guest Link’ button
4. Fill out the required fields
   • Add a ‘Password’
   • Enter the ‘Email address’ you’d like the link sent to
5. Click ‘Create’
6. Manually send the password to whoever’s email address you sent the link to or put it in the messages section of the guest link

In the email received by the recipient, click the link and enter the password provided. This will link them directly to the image viewer.

Please note: Guest links will expire.

Share / Remove Share

Share

Allow recipients to create an account for the user so they can view and download the imaging to allow them to be imported into other systems.

1. Login to Ambra
2. In the Studies section, find the image(s) from the list and click the checkbox on the left of the player’s name
3. Click the ‘Actions’ drop-down located below the ‘Studies’ title in the top left and click ‘Share’
4. Click the Email and enter the email address you’d like to send the image(s) to
5. Enter an optional message
6. Click ‘Share Studies’

The recipient will receive the email and be presented with a link to register with Ambra.

1. Enter First name
2. Enter Last name
3. The email address is pre-populated
4. Enter a password
5. Re-enter the password in the ‘confirm password’ field
6. Read and accept the Terms of Use
7. Read and accept the Privacy Policy
8. Read and accept the Indications for Use
9. Click ‘Register’

If they already have an account they’ll be directed to the home screen to enter their email address and password.

Remove Share

To revoke ‘share’ access please follow these steps:

1. Login to Ambra
2. In the Studies section, find the image(s) from the list and click the checkbox on the left of the player’s name
3. Click the ‘Actions’ drop-down located below the ‘Studies’ title in the top left and click ‘Remove Share’
4. Select the checkbox for the relevant user or users you’d like to revoke access from
5. Click ‘Remove’.

Doctor Sends File

Two ways:

1. Ambra gateway onsite –
   • Press ‘send [player’s name] imaging’ from our archive to Ambra
2. CD or flash drive
   • Ambra to provide a share link ‘ImageShare’ – a static URL to upload imaging to
   • Enter email address and click ‘Continue’
   • Select image DC or file
   • Upload and share your images
   • Ambra runs the file(s) through the ‘Player Lookup Table’ to clean the data
   • Ambra sends it to the team
   • Sends a notification to iP to ask to create a link and send a notification to the ATs

1. To find the Injury Report in NFL iP please take the following steps:
2. Navigate to the Medical section in the left-hand navigation
3. You will default to the Roster tab
4. Select the Download button towards the top right of the page
5. From the drop-down select Injury Report.

To find the Injury Report in NFL iP please take the following steps:

1. Navigate to the Medical section in the left-hand navigation
2. You will default to the Roster tab
3. Select the Download button towards the top right of the page

From the drop-down select Rehab Report.

Print a record of all recent prescription activity.

1. Select the Providers
2. Select the Date
3. Click Create Report.

There is a Print option towards the right of the report.

Select Back (top right) to go back to the reports options.

This report displays all patients who are taking a specified medication or its generic equivalent, regardless of form or strength.

1. In the Medication field, search for a drug
2. Select one or many providers from the Responsible Providers field
3. In the Medications Providers field, select one or many providers
4. Period Since Medication Last Updated – Select the relevant radio button/date
5. Click Create Report.
6. Select Back (top right) to go back to the reports options.

Create reports, periodic or interval, relating to recent prescription activity for your provider.

Create a quick report on the last 90 days by clicking Create Report under Periodic.

For more flexibility, under Interval:

1. Select a Provider (or ‘All Providers’)
2. Select a 90 day period Date Range
3. Click Create Report.

A pop-up window will appear allowing you to print or download the report.

Select Back (top right) to go back to the reports options.

View provider agent level reporting for your providers.

1. Select one or more locations from the Practice Location drop-down
2. Search for the Provider name from the Provider field
3. Search for the Provider Agent name from the Provider Agent field
4. Click Search Report

Select Back (top right) to go back to the reports options.

Step 1: Create a new Practice

1. In the platform, navigate to the Calendar in the Menu on the left

2. Within the Calendar, click on the day you would like the practice to be on

3. In the pop-up, click ‘Practice’ and a ‘New Practice’ section will appear

Step 2: Enter Practice details

1. Choose the Session type (e.g. Joint Practice)
2. Add a Title (optional)
3. Date, as selected but can be edited
4. Choose a Start Time and Duration of the practice
5. Add a Description (optional)
6. Choose the Location (e.g. Practice Field), Surface type (e.g. Artificial), Season type (e.g. Preseason), and Equipment (e.g. Full gear)
7. Click ‘Save’.

The practice is automatically added to your calendar. It will also appear in the ‘Planning’ area under ‘Schedule’ and ‘Roster’.

Selecting a practice from the calendar enables:

• • Edit event details
  • Delete the event
  • Duplicate the event to enable quick setup of future recurring events
  • More details enable updates to participation levels for that event

Step 1: Create a new Practice

1. In the platform, navigate to the Calendar in the Menu on the left
2. On the Calendar page, click on the blue ‘+’ button (upper right)
3. Select ‘New Practice’ from the drop-down menu and a sidebar will appear

Step 2: Enter Practice details

1. Choose the Session type (e.g. Joint Practice)
2. Add a Title (optional)
3. Choose a Start Time and Duration of the practice
4. Add a Description (optional)
5. Choose the Location (e.g. Practice Field), Surface type (e.g. Artificial), Season type (e.g. Preseason), and Equipment required (e.g. Full gear)
6. Click ‘Save’ and you will be taken to the event schedule page automatically to enter participation details as per step 3 below.

The practice is automatically added to your calendar. It will also appear on the ‘Schedule’ page in the ‘Planning’ area, as well as in the workloads area on the Roster page.

Step 3: Manage practice Participation Levels

1. You should be on the ‘Participants’ tab now.
2. You’ll be presented with your current list of players. To add players from different rosters click ‘Add players’ (upper right) and search for a player or expand the appropriate roster to select specific players. Click ‘Save’.
3. To find specific players or groups of players, Search the player’s name or filter by Availability, Position, Roster, or Participation level.
4. To change player Participation levels, select the Participation level drop-down for individual players by clicking the drop-down or use the column level drop-down to quickly update participation levels in bulk for all players listed. Participation level options are Full, Limited, or Out.
5. For players that you have selected Limited or Out please select a Participation level reason. Options include:
   • Injury
   • Rest-non-injury
   • Inactive
   • Suspended
   • Personal Reasons
   • Practice Squad
   • Other.

1. Navigate to the Activity Calendar using the left-hand navigation
2. Find and click on the Practice you’d like to duplicate from the calendar
3. Select the Duplicate link
4. In the side panel, add a Title (optional)
5. Select the Date you would like to duplicate the practice to
6. Amend the Start Time and Duration, if required
7. Add a Description (optional)
8. Click the checkbox if you’d like to Duplicate participants
9. Additional details: Choose the Location (e.g. Practice Field), Season type (e.g. Preseason), Surface type (e.g. Artificial), Equipment (e.g. Full gear), Field Condition (e.g. Wet), Temperature and Humidity
10. Click ‘Save’.