When the last whistle blows, the real work begins. For high-performance organizations, the off-season is a narrow but powerful window to transform game-day data, GPS files, medical notes and training logs into clear, actionable intelligence.

At Kitman Labs, we partner with the world’s most forward-thinking teams to do exactly that. Below, we outline an off-season workflow that keeps your data actionable, unlocks richer insights and—most importantly—powers informed decision-making before day one of pre-season.

THE CHECKLIST

1. Start with Rock-Solid Data Integrity

Get started by reviewing and finalizing key medical, performance, and participation records—ensuring your data is complete, accurate, and ready to power reliable analysis and decision-making ahead of next season.

Injuries & Return-to-Play

• Close every open case: update injury status, resolution dates and availability codes so that next year’s workload planning isn’t skewed by “phantom” injuries.
• Capture the full injury timeline—from onset and diagnosis to rehab milestones—to give medical and performance staff the context needed to manage reinjury risk and support players with chronic conditions during the off-season, even when they’re away from team supervision.

Performance & GPS Feeds

• Confirm all third-party vendor files (GPS, heart-rate, force-plate, etc.) are correctly mapped to the right sessions and athletes—no gaps, no duplicates.
• Flag anomalies early: a missing accelerometer file today can snowball into misleading chronic-load ratios tomorrow.

Sessions, Drills & Game Events

• Allocate every minute: ensure drills add up to the full session length, and double-check player participation so individual load tallies are accurate.
• Enrich game data: populate substitutions, formation changes, cards, goals and assists—the detail that turns a basic minutes-played report into a true performance narrative.

Data Security & Administrative Audit  

• Deactivate departing players and staff now. Keeping user lists current protects data security and keeps reports clean.
• Assess internal role changes ensuring that user permissions align with new roles & responsibilities. Ex: Access to different squads, necessary medical permissions, etc.
• Is your organization using two-factor authentication as a best practice to better protect sensitive information? If not, what steps can you take during the off-season to begin implementing it?

2. Move from Data Hygiene to Data Intelligence

Once your records are pristine, the real work begins—transforming thousands of data points into clear, actionable insights that answer the questions keeping coaches awake at night. Dashboards and reports bring the structure and clarity needed to evaluate the season just completed and lay the foundation for what’s next. 

The following dashboard examples are easily generated using iP: Intelligence Platform’s Reporting & Analysis capabilities to quickly surface actionable intelligence.

Ready-Made Dashboards for Rapid Answers

Injury Analysis

Key Decisions It Informs:

Where did our soft-tissue injuries cluster—position, body area, training vs. match?

Coaching Summary

Key Decisions It Informs:

→ Need a quick injury audit before budget meetings? Export the Injury Report in one click—PDF for leadership, CSV for analysts.

Build Bespoke Dashboards for Deeper Insight

Self-Serve Reporting in iP: Intelligence Platform, an intuitive drag-and-drop builder, easily combines tables, charts and formulas to answer club-specific questions, such as:

• Cross-Squad Analysis – Compare training loads across squads or position groups—match and training minutes, RPEs, running distance, etc., to identify development gaps.
• Stacked Column Charts – Visualise game minutes by position and player in a single view.
• Formula Widgets – Track percentage change in sprint speed across the season or benchmark against baseline fitness tests.

Bonus: Because widgets update dynamically, you’ll never waste time
manually refreshing squad lists when a player moves up a team or returns from loan.

3. Essential Off-Season Reports to Run Right Now

To turn clean, complete data into actionable insights, focus on the reports that reveal trends, highlight risks, and inform key decisions. Here are four essential off-season reports to run right now to guide planning and preparation for next season:

1 – Availability vs. Match Contribution – Overlay game minutes with time-loss injuries to quantify “time missed vs. impact delivered.”

2 – Chronic-to-Acute Workload Ratios –  Validate whether training spikes preceded injury clusters and adjust conditioning plans accordingly.

3 – Squad Depth & Positional Risk – Combine formation data with injury history to reveal positions that need recruitment or targeted pre-hab.

4 – Testing Progression Dashboards – Use formula widgets to show % improvement in key KPIs like max-speed, body-composition or CMJ height.

4. Bring It All Together in iP: Intelligence Platform

The off-season advantage begins with complete data, but it ultimately hinges on how you utilize it. iP: Intelligence Platform ingests medical, performance, and game data at scale, then surfaces the metrics that matter—fast. No spreadsheets. No silos. Just clear, actionable intelligence.

One Platform. Every Department.
House all your athlete data in one secure, structured system, including GPS, medical, performance, and game events, ready to power planning and analysis across teams.

Smart Permissions. Smarter Collaboration.
Share what’s needed, protect what’s not. Role-based access keeps sensitive data secure while enabling efficient, cross-functional workflows.

Ready to Execute. Built to Scale.
Whether you’re finalizing injury timelines or mapping workload trends, iP turns your off-season into a period of high-impact decision-making, getting you ahead before pre-season even begins.

Ready to Turn Clean Data into Competitive Advantage?

The clubs that will dominate next season are already working on their data today. Whether you need a quick audit of injury trends or a full suite of custom dashboards, Kitman Labs provides the technology and expertise to help you make faster, smarter decisions.

Let’s talk about your off-season plan. Schedule a demo and see how iP:
Intelligence Platform can turn your data integrity into better performance outcomes. Already using iP? Access support tools in the in-app help center or message us in the Platform to get started.